Global HR Administrator (Temp)

Job Overview

Post Date
Job Function

About the Position

JOB DESCRIPTION: Global HR Administrator


Job Details


Title of position: Global HR Administrator

Name of Department: Global HR

Location: Barcelona, Spain

Contract Type: Full-Time Temp (Approximately 2 years)

This position reports to: Global HR Coordinator

Number of direct reports (and total number of team members) reporting to this position: None


Job Summary

Reporting to the Global HR Coordinator, the Global HR Administrator will give admin support a wide range of HR programs and projects. The Global HR Administrator will be in charge of mantainance of human resources information management systems at Werfen, providing advice and guidance to employees and HR stakeholders regarding systems requirements.


Key Accountabilities


  • Support the Global HRIS Specialist with the Global HR Database (SAP), the Global HR System (SABA) and the Global Learning Management System (WeLearn).
  • Support on the management of onboarding activity in the different platforms mentioned above.
  • Support the Global HRIS Specialist in ensuring the accuracy and integrity of all data entered.
  • Support Global HRIS Specialist day-to-day end-user help requests.
  • Perform group data updates, exports, imports, clean ups, and research/reports on any data discrepancies.
  • Ensuring high quality, confirm data accuracy and integrity in a timely manner.
  • Collect and analyze different program data for HR processes and programs including creating reports.
  • Deliver routine daily/weekly/ monthly reporting and support management of basic to intermediate ad hoc data requests.


  • Support Global HR department on the implementation of projects when needed.
  • Support occasionally with the development of materials that will support the implementation of global projects.


Networking/Key relationships

With the Global HR department based in Barcelona and HR local Teams: SABA Admin Community and WeLearn Local Learning Admin


Minimum Knowledge & Experience required for the position:

  • Education: University Degree in Business Administration, Psychology or related 
  • Experience: Minimum of 2-3 years of admin experience in an HR department


Skills & Capabilities:

  • Good communication skills, both written and spoken
  • Well organised, process focused person
  • Flexible and able to adapt to changes
  • Customer focused person and team player
  • Analytical capacity to understand and improve processes
  • Problem solving skills
  • Good IT skills / Technology Savvy / Digital
  • Extensive knowledge of HR frameworks, tools, policies and processes
  • Language: English (fluent), Spanish (basic)


Travel requirements:


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