Job Information
About the Position
Introduction
Werfen
Werfen is a growing, family-owned, innovative company founded in 1966 in Barcelona, Spain. We are a worldwide leader in specialized diagnostics in the areas of Hemostasis, Acute Care Diagnostics, Transfusion, Autoimmunity, and Transplant. Through our Original Equipment Manufacturing (OEM) business line, we research, develop, and manufacture customized assays and biomaterials. We operate directly in 30 countries, and in more than 100 territories through distributors. Our Headquarters and Technology Centers are located in the US and Europe, and our workforce is more than 7,000 strong.
Our success comes from a specific focus in these rapidly evolving diagnostic areas, our commitment to customers, and our dedication to innovation and quality. We’re passionate about providing healthcare professionals the most valuable and complete solutions to improve hospital efficiency and enhance patient care.
Overview
Job Summary:
The People Coordinator provides essential administrative support to the Total Rewards team and delivers a seamless onboarding and orientation experience for all new hires. This role serves as the primary point of contact for new employees, ensuring they receive clear communication, timely support, and a well-organized introduction to the organization. The People Coordinator also maintains HRIS data integrity, manages pre-employment compliance requirements, and supports general HR operations throughout the employee lifecycle.
Responsibilities
Key Accountabilities
Manage employee onboarding and associated materials, provide new hires with welcome packet, required paperwork and day one information and notifying all required departments and hiring manager of upcoming tasks. Meet with new hire on first day to provide final overview and company introduction
Notify relevant internal departments and hiring managers of necessary onboarding and offboarding tasks and deadlines.
Manage background check processes: track completion status, document outcomes, and escalate discrepancies or delays to appropriate PF business partners.
Complete all pre-employment tasks including I-9 verification, E-Verify processing, and follow-up for any issues or visa-related updates.
Contribute to continuous improvement initiatives within onboarding, orientation, and data management workflows.
Maintain personnel data changes, position updates, and employee records with a high standard of data integrity, Run routine reports, reconcile discrepancies, and support HRIS initiatives or clean-up projects.
Schedule, prepare, and conduct monthly new hire orientation sessions; collaborate with internal partners to ensure smooth delivery and respond to new hire questions.
Serve as a resource to employees, answering HR-related questions and providing guidance or solutions; escalate issues to appropriate stakeholders when needed.
Process employee terminations, including HRIS updates, communication to internal partners, and personnel file completion.
Process HR-related invoices and maintain the invoice tracking sheet
Provide support for additional duties and special projects as assigned
Networking/Key Relationships:
- People Function team (Benefits, Talent Acquisition, Training, HRBPS)
- Payroll
- IT
- Facilities
- Other departments as necessary
Qualifications
Minimum Knowledge & Experience required for the position:
- Associates degree in Human Resources, Business, or related discipline. Equivalent work experience will be considered.
- 2 years experience in administrative role supporting HR function
- Experience with HRIS systems preferred
- SHRM or PHR Certification desirable
Management has the discretion of substituting relevant work experience for a degree and/or making exceptions to the years of experience requirement.
Skills & Capabilities:
- Excellent written and Verbal communication skills
- Technologically savy with Microsoft PowerPoint, Excel, and Word
- Self-motivated with the ability to problem solve complex processes
- Able to work well with all levels of employees, strong communication skills.
- Ability to multi-task, prioritize and effectively manage time commitments
- Team oriented, flexible, high initiative, highly independent, able to work in fast pacedenvironment.
- Experienced with vendor management
- Strong focus on positive customer service and ability to assist and direct employee inquires to the appropriate resources within HR
Travel Requirements:
No travel required.
If you are interested in constantly learning and being challenged on a daily basis we encourage you to submit your resume or CV.
Werfen is an Equal Opportunity employer and is committed to a diverse workplace. Werfen strictly prohibits unlawful discrimination, harassment or retaliation based upon an individual’s race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other protected characteristic as defined by applicable state or federal law. If you have a disability and need an accommodation in relation to the online application process, please contact NAtalentacquisition@werfen.com for assistance.
We operate directly in over 30 countries, and in more than 100 territories through distributors. Annual revenue is approximately $2 billion and more than 7,000 employees around the world comprise our Werfen team.
www.werfen.com
