Payroll Manager

Overview

Werfen

Werfen, founded in 1966, is a worldwide developer, manufacturer and distributor of specialized diagnostic instruments, related reagents, automation workcells, and data management solutions for use primarily in hospitals and independent clinical laboratories.  The Company’s business lines include Hemostasis, Acute Care, and Autoimmunity diagnostics, as well as Original Equipment Manufacturing.  Our success comes from a specific focus in these rapidly evolving diagnostic areas, our commitment to customers, and our dedication to innovation and quality.  We’re passionate about providing healthcare professionals the most valuable and complete solutions to improve hospital efficiency and enhance patient care.

Our North American Commercial Operations, as well as our Headquarters and Technology Center for Hemostasis and Acute Care Diagnostics, are based in Bedford, MA.  Our Headquarters and Technology Center for Autoimmunity Diagnostics is based in San Diego, CA.  Additionally, our Technology Center for Hemostasis and Blood Gas Reagents is in Orangeburg, NY, and our Technology Center for Whole Blood Hemostasis is in San Diego, CA

Position Summary

This position reports to the Assistant Financial Controller.  Responsible for overseeing and managing payroll functions including the processing of the bi-weekly payroll, maintaining accurate employee profiles at Werfen and through ADP.  Due to growth in the organization, may manage multiple payrolls within multiple Werfen companies. This position will also be responsible for managing the payroll staff, developing and implementing appropriate payroll policies and procedures, and ensuring that these policies comply with local, state and federal regulations. This position will be expected to develop strong relationships with Human Resources and General Ledger staffs.

Responsibilities

Key Accountabilities

Essential Functions:

• Manages all payroll activities for Werfen US including processing the bi-weekly payroll, maintaining employee profiles at Werfen and ADP and balancing year-end reports and employee records for preparation of W-2 statements.
• Manages and trains payroll staff on payroll related processes, systems, and procedures.
• Assures that tax related withholdings are correct, reflect current rates and comply with government regulations via taxable and non-taxable benefits; attends seminars as necessary to keep current in this area.
• Assures that all non-tax related withholding information particularly 401 (K) plans, medical/dental programs and auto/home insurance are correct and reflect company policies; arranges for vendor payments where appropriate.
• Confirms that payroll entries in the general ledger are accurate by reviewing and correcting the monthly ADP interface to SAP and reconciling payroll related accounts such as relocation advances/loans, benefit Withholdings, etc.
• Responsible for maintaining the time and attendance system.
• Establishes performance goals for staff, develops, and reports on monthly statistics identifying progress toward these goals.
• Strategically re-engineers’ processes and procedures to reduce time/cost/rework and/or increase accuracy/quality.
• Must be able to function as backup for the payroll team
• Researches, analyzes, and resolves complex matters requiring comprehensive knowledge of payroll policies and procedures.
• Handles or assists with audit

Secondary Functions:

• Other duties as assigned.

Budget managed (if applicable)

• N/A

Internal Networking/Key Relationships

To be determined based on department needs, to include interactions such as:

• Human Resources team
• General Accounting team
• Accounts Payable team
• Werfen employees
• External Auditors
• Werfen Internal Audit team (Spain)
• External payroll vendors
• Treasury team

Skills & Capabilities:

The ideal candidate for this position will exhibit the following skills and capabilities:

• Excellent organizational skills
• Strong written and verbal communication skills
• Proactive, problem-solving approach
• Independent thinking and analytical approach
• Ability to effectively manage a team.
• Strong written and verbal communication skills with the ability to communicate effectively with all levels of employees.
• Strong analytical abilities to identify sources of payroll issues.

Werfen People Manager Competencies: {applicable if in a People Manager Position)

The following competencies form part of the competency model for People Manager at Werfen  and form part of our mindset around People Management and Leadership.  We expect all People Managers of Werfen not only to demonstrate, but also to constantly continue to develop, the following competencies:

Building Talent: Planning and supporting the development of individuals' knowledge, skills, and abilities so that they can fulfill current or future job responsibilities more effectively.

Customer Focus: Ensuring that the internal or external customer's perspective is a driving force behind strategic priorities,  business decisions, organizational  processes, and individual activities, crafting and implementing service practices that meet customers' and own organization's  needs;  promoting and operationalizing customer service as a value.

Decision Making:  Identifying and understanding problems and opportunities by gathering, analyzing, and interpreting quantitative and qualitative information; choosing the best course of action by establishing clear decision criteria, generating and evaluating alternatives, and making timely decisions; taking action that is consistent with available facts and constraints and optimizes probable consequences.

Driving for Results: Setting high goals for personal and group accomplishment; using measurement methods to monitor progress toward goals; tenaciously working to meet or exceed goals while deriving satisfaction from that achievement and continuous improvement.

Driving Innovation:  Creating an environment (culture) that inspires people to generate novel solutions with measurable value for existing and potential customers (internal or external); encouraging experimentation with new ways to solve work problems and seize opportunities that result in unique and differentiated solutions.

Emotional Intelligence Essentials:  Establishing and sustaining trusting relationships by accurately perceiving and interpreting own and others' emotions and behavior; leveraging insights to effectively manage own responses so that one's behavior matches one's values and delivers intended results.

Qualifications

Minimum Knowledge & Experience Required for the Position:

• Education
  • Bachelor's Degree in Accounting or a related field, or equivalent experience. 
• Experience
  • Minimum five years of recent payroll experience with at least two years as a Payroll Manager managing staff. 
  • Experience utilizing ADP Workforce Now or PayExpert payroll applications.
  • Thorough knowledge of US payroll tax laws for a multistate employer.
  • International payroll experience is desirable
  • Has ADP payroll training and can act as ADP trainer

International Mobility Required:  No

Travel Requirements:

• <5% of time.

If you are interested in constantly learning and being challenged on a daily basis, we encourage you to submit your resume or CV.

Werfen appreciates and values diversity. We are an Equal Opportunity/Affirmative Action Employer M/F/D/V.

We operate directly in over 30 countries, and in more than 100 territories through distributors.  Annual revenue is approximately $2 billion and more than 5,000 employees around the world comprise our Werfen team.

www.werfen.com