Job Information
About the Position
Introduction
Werfen is a growing, family-owned, innovative company founded in 1966 in Barcelona, Spain. We are a worldwide leader in specialized diagnostics in the areas of Hemostasis, Acute Care Diagnostics, Transfusion, Autoimmunity, and Transplant. Through our Original Equipment Manufacturing (OEM) business line, we research, develop, and manufacture customized assays and biomaterials. We operate directly in 30 countries, and in more than 100 territories through distributors. Our Headquarters and Technology Centers are located in the US and Europe, and our workforce is more than 7,000 strong.
Overview
Job Summary
The Communication & Events responsible is responsible, for France, for the organization and management of external events organized by Werfen, including in particular customer events and congresses, as well as, at the request of the Marketing Director, any other internal or external events covering the full scope of Werfen solutions distributed in France. She is also responsible for the maintenance and development of Werfen Academy (WA).
She ensures the planning, preparation, and on‑site execution of these events. This also includes drafting and managing contracts with third parties (notably organizers, suppliers, and customers) involved in these events and congresses, in full compliance with Werfen’s internal procedures and applicable regulations, particularly in terms of Compliance (for example, the regulation of benefits granted to healthcare professionals and public sector agents, and the MedTech Code).
She ensures that the budgets allocated to these events are respected and is accountable for them. She ensures that timelines and schedules are met in line with commitments. She monitors the use of WA both externally and internally, managing connection statistics and the number of users.
She is responsible for training new employees in the use of WA.
RC works at all times in strict compliance with internal procedures, laws, and regulations, particularly regarding Compliance. In this capacity, she is responsible for drafting contracts and agreements related to healthcare professionals, submitting them to professional bodies or other competent authorities as part of authorization requests and declarations, as well as monitoring these processes and obtaining the necessary approvals. Where applicable, she prepares purchase requests (Purchase Orders or POs) once the required procedures and authorizations have been duly obtained, in compliance with internal procedures.
She works closely with other colleagues in the Marketing department, the Marketing Assistant, and the Marketing Director to whom she reports directly. She also collaborates with other Werfen departments in France, notably Finance, Sales, Quality, and Services.
Responsibilities
Key Accountabilities
Event organization and management
- Plan, organize, and coordinate external and internal events (congresses, trade shows, client events), ensuring compliance with budgets, timelines, and schedules.
- Manage relationships with suppliers, organizers, and partners, including drafting, negotiating, and monitoring contracts and agreements.
- Be present on-site to oversee the smooth running of events.
- Ensure reporting, post-event analysis, and propose innovative ideas to improve the effectiveness and impact of event activities.
- Actively contribute to communication efforts and promote Werfen’s image during events and with clients.
- Develop and maintain a network of KOLs and strategic partners.
Compliance and regulatory
You are responsible for managing all compliance-related activities linked to marketing operations, particularly those related to regulations governing benefits provided to healthcare professionals.
In this context, you will ensure:
- Direct interactions with healthcare professionals
- Strong knowledge and rigorous application of compliance requirements
- Drafting of agreements and contracts
- Management of the internal validation process
- Declarations to the relevant authorities
- Submission of files for approval when required
- Reporting activities on dedicated platforms
- As well as internal reporting
All these activities are carried out in strict compliance with legal requirements and deadlines, ensuring full traceability and thorough monitoring of activities, declarations, authorization requests, and related approvals.
In this role, you will work closely with Marketing and Sales teams, as well as with General Management and Finance teams.
Networking/Key relationships
Internal Relationships
- Communication & Events responsible interacts with all departments within Werfen France:
- Marketing Director
- Marketing Department
- Sales
- Finance
- President
- Quality
- Services
- Customer Relations Service (SRC)
- Executive Committee
- Human Resources
She may also be required to interact with colleagues from other countries, notably from the Barcelona headquarters (for example, the Communication team) or from the Technology Centers in the United States.
Qualifications
Minimum Knowledge & Experience required for the position:
- Proven experience in events and marketing, ideally in the medical or scientific sector, with at least 2 to 5 years of experience.
- Good understanding of compliance requirements and regulated environments (a strong asset).
- Excellent organizational, interpersonal, and project management skills.
- Ability to manage multiple projects simultaneously in a dynamic environment.
- Creative, proactive, and results-oriented.
- Proficient in CRM tools and Microsoft Office 365.
- English required.
Skills & Capabilities:
The ideal candidate for this position will demonstrate the following essential skills and competencies:
- Must have an in‑depth understanding of how events strengthen a brand and a thorough comprehension of how events align with the organization’s overall marketing and communication strategy in France
- High‑level communication skills
- Ability to manage contractual and regulatory aspects, particularly Compliance, related to communication and event activities
- Structured approach with very strong organizational skills
- Strong listening and analytical skills
- Ability to negotiate with third parties, suppliers, and partners
- Very strong marketing skills
- Project management skills
- Ability to work effectively as part of a team
- Ability to pursue continuous improvement
- Proactive contributor with strong initiative
- Creativity and proactivity
- Customer‑oriented mindset
- Results‑driven approach and performance culture
- Ability to operate in a complex, dynamic, and matrix environment, both internally and externally
- Ability to work in a technical and medical environment
- Ability to generate and manage reporting
- Ability to adhere to the company’s values and code of ethics
Travel requirements:
- Approximately 25% to 40% of working time, for indicative purposes
- Occasional travel abroad (internal meetings, training sessions, conferences, or other events)
If you are interested in constantly learning and being challenged on a daily basis, we encourage you to submit your resume or CV.
Werfen appreciates and values diversity. We are an Equal Opportunity/Affirmative Action Employer M/F/D/V.
www.werfen.com
